Table des matières

Creation of hours of operation

Key information

The reservation settings and parameters modules are closely related:

  • the settings will allow you to create notions
  • the parameters will allow you to specify these notions to apply your own rules

Key features

What is an "hour of operation"?

The “hours of operation” menu in the “Parameters” module is used to define the opening and closing hours of the resources you want to manage on the “Schedule” menu, the online reservation of members or the reservation via a mobile phone. This menu is related to the hours of operation; that is to say to change the color of the time slot to green on the schedule and the possibility for the club’s staff to make a reservation. The limitations of the hours for the online reservations or for the various member types are defined in the “Reservation system”.

Where can I manage the hours of operation?

You can view, add, edit or delete hours of operation in the “Reservations” section, then choose the “Parameters” module, and the “Hours of operation” menu.

Information to provide

An hour of operation is defined by:

What are “hours of operation” made for?

It is used to define precisely the hours of operation when a resource is open to reservation depending on the type of time period and the days of the week. This menu gives you a great flexibility in defining your hours of operation.

Examples

Each example presents a simple particular situation. In most cases, you can combine the various examples.

Example #1

All the resources always have the same hours of operation.

Create only one hour of operation:

Example #2

The hours of operation vary according to the type of time period (here, winter and summer). Create two different hours of operation:

Example #3

The hours of operation vary between the days of the week and the week-end. Create two hours of operation:

Example #4

The hours of operation are moved to relieve the locker rooms or the front desk or to better adapt to the hours when the clients leave work (between 12 and 2 or between 5:30 and 7pm). You can move your resources of 30 minutes.

Add several hours of operation and combine them with the preceding examples:

Example #5

There's a break during the day.

Create several hours of operation:

Tips

Finding the right start time

The best way to determine when you need to start the day is first to determine when the busiest time slots start. If your busiest hours start at 12:20 (giving time to workers to leave work and to arrive at the club) and if your time slots last 1 hour or 40 minutes, your day needs to start at 8:20 am; if your time slots last 45 minutes, you need to start the day at 8:35 am.

Duplicating the hours of operation

The best way to enter hours of operation is to use duplication. You can duplicate an hour of operation by clicking on the blue “+” on the right of the row and edit the information and save. When you have finished entering the hours of operation of a time period, you can duplicate them for another one.

Tags: duplicate hours of operation, copy hours of operation

Sorting hours of operation

For some clubs, there may be a great number of hours of operation (several dozen). To find the one you need, you can sort the information contained in the columns (click on the heading of the column) and the name given to each hour of operation.

Reorganizing the hours of operation so you can get the best of peak hours

The time slots you have scheduled follow one another starting from the beginning of a time slot. If you want to, on a single resource, offer a 40-minute time slot that starts at 12:20 (in order to welcome people leaving work at 12) and offer another time slot at 6:30 (for the same reasons), you can set up a first hour of operation for the morning which starts at 8:20 and finishes at 1:40, then you can set up another one that starts at 1:50. In that case, you only lose 10 minutes you seldom use on your schedule but this distribution best meet your needs.